Everything you always wanted to know about the Visual Arts upload process…but were afraid to ask

Ibis

Yes, its time!

Gather your files/digital documentation of student work and go to IBIS!

No, not the bird: I mean IBIS: the International Baccalaureate Information System (https://ibis.ibo.org/)

 

Collect your students’ files, take a deep breath, stay calm, try not to get flustered or exasperated…its UPLOAD time!

Here is your upload overview/guide to enlightenment, with instructions, reminders, advice, file information and dates and deadlines…what more could you want?

*** Don’t be confused when you see two dates (e.g. 20 April/20 October). April is for most ‘May session’ Northern Hemisphere IBDP schools, October is for most DP schools in the Southern Hemisphere.

Predicted grades and internal assessment mark entry

By 20 April/20 October complete the following on IBIS (under the ‘IAPG’ section).

  • Submit the predicted grades on the ‘Predicted grade’ screen. To grade the candidates’ work, refer to the Grade descriptors available on  My IB  programme resource centre. (Refer to the arts subject group grade descriptors.)
  • Enter the student’s mark out of 30, on the ‘Internal assessment (IA) marks’ screen. Then choose the ‘Select the sample’ option in order for IBIS to generate the sample required for moderation.
  • Additional samples of candidate work may be requested for moderation, so keep the eCoursework safe, documenting all exhibitions after the close of session (15 September/15 March), so that if any further material needs to be submitted: this is available.
  • When submitting the requested sample, also enter additional information about the exhibition: the breakdown of marks awarded for each criterion and a short statement that refers to the relevant assessment criteria and supports the final mark. (Comments should justify the marks awarded in a meaningful manner, not simply reiterate the level descriptors. Examiners are looking for information about what the candidate has done in the artwork submitted, and for useful observations about the exhibition, in order to better identify evidence that relates to the assessment criteria.)

 

When assessing the work refer to the same evidence that is available to the moderator: i.e. the digital, on-screen version of the submitted work (not the ‘real thing’.)

THE EXHIBITION

This table provides information about the files submitted for the Exhibition:

*Reference to source material used for the creation of individual art works can also be included in the Curatorial rationale. Bibliographic references are not included in the word count.

The two exhibition photographs (required) please show clear and uninterrupted views of the exhibition, giving an idea of the whole display, including scale, arrangement, presentation, colour, impact. Please – no proud artist, no audience, and also no work by other candidates or any extra art pieces by the candidate that are not part of the work submitted.

Documenting the artworks

  • Apart from electronic, lens-based and screen-based artworks that exist as digital pieces, all artworks should be captured as a still or video image. The maximum size for image files is 5 MB; however, 3 MB is FINE. Large files can just slow download time…
  • Upload the files in the order in which the student wishes them to be seen in the exhibition.
  • Four file slots at SL and eight file slots at HL appear as mandatory, but up to seven artworks at SL and eleven artworks at HL can be submitted.
  • Unlike the PP, there is no prescribed number of art-making forms for the exhibition.
  • In the case of temporary artworks that are digitally documented, the artwork must be the one that was actually displayed in the candidate’s exhibition.

Two additional supporting photographs (optional files)

Uploading two additional supporting photographs for each artwork is optional. No additional data (title, size, medium, text) is required for the additional photographs.

Submission of externally assessed components

The guide uses the term ‘screens’ for both the comparative study and the process portfolio. As stated in the Visual arts guide , the ‘size and format of screens submitted for assessment is not prescribed. Submitted materials are assessed on screen and candidates must ensure that their work is clear and legible when presented in a digital, on-screen format’.

THE PROCESS PORTFOLIO

This table provides information about the files submitted for the Process Portfolio:

FILE LIMIT (HL) LIMIT (SL) MANDATORY/OPTIONAL FILE TYPES MAXIMUM FILE SIZE
Process portfolio 13–25 screens 9–18 screens Mandatory PDF 20 MB
  • The PP must be a PDF document and must contain text and still images only (i.e. no embedded video or links to video files). In the case of documenting the creative process for time-based artworks, use screenshots.
  • The work must show that that students have worked in the correct number of art forms required for the level for which they have been entered.
  • The PP screens may include resolved works that are also submitted for part 3: exhibition assessment task, but these should always be clearly labelled to identify them as such, e.g. THIS ARTWORK IS IN MY FINAL EXHIBITION.

THE COMPARATIVE STUDY

This table provides information about the files submitted for the Comparative Study:

  • The comparative study must be a PDF document and must contain text and still images only. (No embedded video or links to video files.) When analysing and comparing time-based artworks, students must use screenshots.
  • Artworks for the comparative study should be chosen by the student and the selection should match all the requirements for the relevant level and match all the assessment criteria.

…And finally

DATES AND DEADLINES

SESSION LEVEL ACTION METHOD/FORM LATEST SUBMISSION DATE
May 2018/
November 2018
SL/HL Submit the predicted grades

Enter the marks for the internally assessed component—exhibition

Via IBIS 20 April 2018/
20 October 2018
May 2018/
November 2018
SL/HL Upload materials for the internally assessed component

Exhibition

Please refer to the “Internal assessment” sections within the Visual arts guide for the formal requirements

IBIS eCoursework upload 20 April 2018/
20 October 2018
May 2018/
November 2018
SL/HL Upload materials for the externally assessed components

Comparative study

Please refer to the Visual arts guide for the formal requirements

Process portfolio

Please refer to the Visual arts guide for the formal requirements

IBIS eCoursework upload 30 April 2018/
30 October 2018

 

 

GOOD LUCK!

 

 

8 Comments
  • Barbara Bovaird
    February 24, 2018

    This is GOLDEN. Thanks!!
    I have issues with not including a photo of the artist NEXT to their exhibit. This is the most effective way to indicate scale of the works.
    I may take the photo in a way that identity is not revealed … just to retain the ability to indicate scale and reduce the sterile feeling of the shot. Really – it is internally assessed and there are additional shots of the individual works. This directive is baffling.

    • Andrew Vaughan
      February 27, 2018

      Hi Barbara,
      Many thanks for the positive feedback.

      With regard to the student appearing in the exhibition photos, I checked with the IB.

      The visual arts assessment team are requesting that candidates do not appear in the exhibition photographs as this is unnecessary; the IB aims to reduce as much as possible bias in marking, so they ask that candidates not include details about themselves in the work that they submit for assessment.
      The scale of a work can also be understood by the presence of objects like a chair or a door or just the whole room being included in the picture; including the student is not necessary.

      Of course, in the Arts in some circumstances it may be inevitable that photos of the students appear (if a candidate has been working on a self-portrait for example).

      Thanks,

      Andrew

      • Barbara Bovaird
        March 1, 2018

        Thank you, Andrew, for confirming and further explaining. The exhibit is assessed internally and so therefore anonymity is not possible during that process. Moderating the exhibit has less impact on the student’s final results so… I’m still disappointed but we’ll adjust.

      • Andrew Vaughan
        March 3, 2018

        Hi Barbara,
        Thanks for the reply. I’m sorry to hear you are disappointed.

        I’m not sure I understand the comments.
        “The exhibit is assessed internally and so therefore anonymity is not possible during that process” – from the IB point of view, anonymity is both possible and expected in all three visual arts components.

        “Moderating the exhibit has less impact on the student’s final results” – moderation – depending on the degree of adjustment to the teacher’s marks – can have a huge impact on the student’s final results.

        Best wishes

  • Barbara Bovaird
    March 3, 2018

    Yes – thanks. I do understand and agree with your reply. What I meant by stating that the assessment of the exhibit was not anonymous was that because it is done internally, I, of course, know who submitted the work I am evaluating. Moderation does affect the final results but relative, somewhat, to the initial internal evaluation.
    I can certainly abide by these constraints and perhaps be content with the fact that exhibit pieces can appear, properly notated as such, in the process screens. That was real progress.

    • Andrew Vaughan
      March 4, 2018

      Hi Barbara,
      We are in agreement!

      Thank you for these replies and comments.

      Best wishes.

  • Billy
    April 19, 2018

    Predicted grades and internal assessment mark entry:

    Do the internal assessment mark entries have to total to equal the amount of points for the predicted grades?

    For example, if a student is predicted a 5, but the points total up to a 28, should the predicted grade actually be a 7, or is it ok for it not to be?

    The reasoning behind it is that if their Part 1 is weak, but part 2 and 3 are strong, they might not warrant a 7 in actuality after all three sections are graded and moderated.

    • Andrew Vaughan
      April 20, 2018

      Hi Billy,
      You ask, “Do the internal assessment mark entries have to total to equal the amount of points for the predicted grades?”

      The Predicted grade is based on overall expected performance in all components, so this includes externally as well as internally assessed work.

      The predicted grade should reflect overall achievement as described in the grade descriptors document. These descriptors are somewhat generic, being shared by all DP Arts subjects, but nevertheless summarize for each grade what the student has achieved. The document is available through “My IB”.
      The IB say “Grade descriptors consist of characteristics of performance at each grade. For each grade, qualities of a typical performance are given. The grade descriptors are also intended to help teachers explain the academic requirements of the IB Diploma Programme to students, undertake formative assessment, report progress and predict candidates’ grades.

      So, your reasoning – that includes student performance in all three components – is correct. The predicted grade is not just about one component.

      I hope this helps.

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